Google Workspace

Google’s business products have excellent uptime. Of all the product we use and have sold, Google Workspace covers many areas businesses want tools for in a single package. If you need to collaborate remotely, hold video calls and simplify your digital footprint, Google Workspace is a great fit.

Google Workspace logo shown by apple pencil on the iPad Pro tablet screen. Man using application on the tablet. December 2020, San Francisco, USA.

Why use Google Workspace?

Google Workspace is perfect if you have teams working remotely or in the office. You can easily collaborate on documents, share files and hold video chats. The key product is Gmail. Gmail for businesses improves the way you manage a pretty messy communication channel. If you’re used to using Microsoft Outlook, this will still integrate with Gmail, so you don’t feel like you’re missing anything, including your calendar. If you want to go all the way with Gmail, they have companion applications that run on Android and Apple iOS. These applications provide the same great browser experience, tailored for a mobile experience.

What do you get?

Deciding whether Google Workspace or Microsoft365 is for you depends on the suite of applications you need. Google Workspace has the following great applications:

Gmail – The best webmail application around.

Google Drive – file storage and management, with generous storage limits.

Google Docs – Your word processing tool. It’s worth noting Docs are great for collaboration but not so great on the formatted document front (e.g. printing files).

Google Sheets – Your worksheet tool includes great collaboration in real-time with other users. You can run pivot tables and import Microsoft Excel files too.

Google Slides -Your slideshow or presentation tool. The collaboration isn’t that great here, but it’s good enough to get the job done. You can PDF your slides, share them (read-only), and present them directly from your browser. What isn’t so great are the import functions (from Microsoft PowerPoint) and the themes or designed slides.

Google Meet – If you thought Zoom and Microsoft Teams were the best solution for video conferencing, you should look at Google Meet. Google Meet requires zero installation; you can share your screen and tabs (if you’re using Google Chrome). You can record your meetings if you have the Business Standard version, but not Business Basic (which most people were on before the edition name change in 2020).

Everything syncs with Google Workspace

No matter what device you use, you can be 100% with Google Workspace that your files, contacts, email and calendar are the same between devices. Google has spent a lot of time making sure the experience when you switch devices is seamless. Writing a draft on your laptop, then walk of the office? Pick it up on your phone and continue and send it. Add a new contact on your phone; it’s available in Gmail instantaneously. Accept an invite in your email; it shows up on your calendar moments later.

When should you consider Microsoft365?

If your team are die-hard fans of Microsoft Office, they will likely hate you for moving to Google Workspace. When we worked with schools and set them up for Google for Education (pre-2015), many users missed the power features Microsoft Office and now Microsoft365 has. Here are some key product differences to watch out for:

Microsoft Word vs Google Docs

  • Simple documents are fine.
  • You can easily import documents to Google Docs.
  • Complex and specialist formatting is lacking (think a table of contents,  macros, backgrounds, headers and footers).
  • Printing a Google Doc is below average.

Microsoft Excel vs Google Sheets

  • Mostly fully-featured.
  • Some complex or specialist functions missing or lacking full functionality.

Microsoft PowerPoint vs Google Slides

  • Themes in PowerPoint are awesome and only get better – they’re pretty average in Google Slides.
  • Good Animations and Smart Art is missing in Google Slides.
  • You mostly get defaulted to poor formats for sharing later (e.g. PDFs).

History of Google Workspace

Google Workspace has had many different names. Initially, Google Workspace was Gmail for Business, then Google for Business as they added more productivity applications. Google renamed Google for Business to Google Suite, or commonly known as GSuite. Each iteration Google have fine-tuned the product offering to better suit the needs of businesses.

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